Baton Compliance
Every carer cleared to work, and the evidence to prove it.
Baton Compliance holds the compliance record for every carer in your care homes, from your own staff to the carers supplied to you. It shows who is cleared to work today.
In practice
Every critical check is verified and monitored for every active carer, and Baton flags any gap, or any check coming due, to the right people. We Are Care has held a 100% compliance rate since moving onto Baton.
Average time to onboard a new carer with Baton, against 16 days without it, across We Are Care and the care providers using Baton.
Performance across a whole group and down to each home, including which homes are over- or under-performing, and why.
Evidence available on demand, direct in your browser: DBS, right-to-work, training expiry and statutory notifications.
Platform uptime across the last 12 months, excluding scheduled maintenance windows.
Why it matters
CQC expects you to show evidence of the checks for everyone who works in your service.
That includes carers supplied by others. In September 2026 it placed a Norfolk care home in special measures after leaders could not show those checks.
What Baton Compliance does
Three things it does for you.
Every carer cleared to work
Right to work, DBS, training and qualifications checked and tracked. If a carer's compliance lapses, Baton alerts the carer and their manager, and it monitors visa working-hour limits where hours worked are recorded.
Ready when CQC asks
Baton Compliance runs in your browser, so your teams can open it whenever they need to. Every check, its dates and the documents behind it are there to download when you want them, and each download is recorded.
Less chasing, faster onboarding
Baton monitors every check and prompts the carer, the supplier or the manager automatically before anything lapses. New carers upload their own documents.
Average onboarding of 5 days with Baton, against 16 days without it.
What Baton Compliance checks
The checks behind every carer, and the dates that keep them current.
Checks
- IdentityWith a recent photograph
- Right to workHome Office share code check or passport, with any visa conditions
- Enhanced DBSWith the barred list check
- ReferencesConduct in previous care work, and why it ended
- Employment historyWith any gaps explained
- Interview and screening
- Qualifications and trainingIncluding the Care Certificate and mandatory training
- Professional registrationWhere the role needs it, such as nursing
- Health declarationFitness for the role
Some checks are supplied by the care home, the carer or the supplier. Baton shows what is missing and prompts the right person.
Monitors
- Renewal datesFor every check, with alerts before anything lapses
- DBS Update ServiceStatus checks scheduled and recorded, with the carer's consent, because DBS does not alert employers to changes.
- Right to work end datesIncluding visa permission end dates
- Visa working-hour limitsWhere hours worked are recorded in Baton
- Training renewalsMandatory modules tracked to the day
- Document accessEach download is recorded
Case study
They asked for PDFs. We gave them a live view.
After CQC's report on a Norfolk care home, a group of six homes asked every supplier for carer profiles and right to work documents. We gave each home live access to Baton Compliance instead.
Role-based views
Group leaders, regional managers and home teams each work from a view that fits their responsibilities.
Care group leadership
One source of truth for compliance across the group, rolled up and broken down by region and home. Benchmark regions and homes against each other, and drill down to where the gaps are.
Regional director or manager
Your region's compliance in one view, broken down by home. See how each home compares with the group and the other regions, and drill down to the carers behind any gap.
Care home manager and staff
Every carer at your home and whether they are cleared to work today. Upload and download documents, act on prompts, and see how your home compares with the region and the group.
What each person can see and do is controlled by you.
Moving to Baton Compliance
Four steps from the records you hold today to every carer on Baton Compliance.
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1
Your own secure account.
With our supportWe set up your own secure Baton Compliance account and support you in migrating your existing staff records into it, with each check validated as it comes in.
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2
Add your suppliers.
Baton reaches outAdd each supplier, and Baton contacts the supplier and its carers for the checks it needs. Each carer shows as compliance pending until their checks are validated.
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3
Close the gaps.
Automatic promptsBaton shows what is missing for each carer and prompts the right person to supply it.
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4
Onboard faster.
Carers upload directlyNew carers supply their documents directly in Baton, so there is less back and forth. You see progress and can intervene at any point.
See it for yourself
Explore the Baton Compliance demo.
Choose a multi-site care group or a single care home, then explore the role-based views, the traffic lights and each carer's record. Demo data shown is illustrative.
Let's talk
Let's talk.
Tell us how your service runs today and where you'd like more support. We'll listen first, then walk through how Baton can help.